New Feature: Post and Copy 


When adding a transaction, select Post and Copy to save a transaction and create a new transaction with the following same details: 

  • Date
  • Reference
  • Description
  • Accounts used

Amounts (DR, CR and amounts in More Details Panel) will not be copied across. 

Use this feature only for current year transactions, do not use this option when adjusting or changing prior year transactions. 

Transaction Input in Simple Fund 360 


The Transaction List in Simple Fund 360 allows for single screen data input.

When entering or matching bank statement entries you will notice that specific accounts will flag a More Details Panel.  

The More Details Panel is characterised by the account selected. The panel is responsive to the account you select, allowing you to input additional transaction information when required. 

For example, when entering a dividend account and selecting the More Details Panel, Simple Fund 360 will display a Dividend Details panel where you can now enter the tax data that relates to that specific dividend.

This feature eliminates the need for you to access different screens for different transactions, greatly improving the efficiency of transaction input. 

Navigation 


From the Main Toolbar, go to Accounting.

Select Transaction list

Screen Buttons


Screen Functions

Explanation

New Transaction

Select New Transaction and from the drop-down list, select a transaction type.

Search

Type in the date, account or reference of a transaction(s) you are looking for and select Search.
Transaction SearchFilter the Transaction List by a specified date range.

Reset

Select Reset to refresh the Transaction List and remove the search options you have input.

Transaction Filter

Select Transaction Filter to complete an advanced search for a specific transaction.

Narrow your search by inputting the following conditions:

  • Bank account
  • Data Source (Bank Data, Contract Notes, BT Wrap, MYOB BankLink, Xero, Manual)
  • Reference (Ref)
  • Account
  • Description
  • Units
  • Debit
  • Credit
  • Created by
  • Last Modified by

Multiple conditions can be selected, click Add another condition to set up another condition.

UnmatchedClick on the link to display transactions that are currently unmatched.

Manually Matched

Transactions matched through the Transaction Matching screen. Click on the link to display transactions that have been manually matched only. A blue tick will appear.

Auto Matched

Transactions matched through Simple Fund 360. Click on the link to display all transactions that have beenauto matchedonly. A green tick will appear under the Status column for automatically matched transactions.

Journal Filter

Select the check box next to Journal to filter the Transaction List to display Journals only.

Bank Statement Filter

Select the check box next to Bank Statement to filter the Transaction List to display Bank Statements only.

Corporate Action FilterSelect the check box next to Corporate Action to filter the Transaction List to display Corporate Action transactions only.
System Journal FilterSelect the check boxnext to System Journal to filter the Transaction List to display transactions posted by Simple Fund 360 only.
Depreciation FilterSelect the check box next to Corporate Action to filter the Transaction List to display Depreciation Transactions only.

Status

If the transaction displays a tick then Simple Fund 360 has confirmed that the transaction has been matched successfully.

If the transaction displays a warning symbol, the transaction is currently unmatched. Refer to Transaction Matching for more information on how to match the transaction.

Note: If you have used Member Data Clearing Account 94920 when inputting opening balances, these journals will appear unmatched in the Transaction List. This is normal; do not attempt to change the journals. See Task 2.6 of the Professional Training manual for more information.

Date

Select Date to sort the Transaction list by ascending or descending dates.

Ref

Select Ref to sort the Transaction List by ascending or descending transaction references.

Account

Select Account to sort the Transaction List by ascending or descending account numbers.

Description

If a Description has been recorded when inputting a transaction it will display in this column.

Units

Select Units to sort the Transaction List by ascending or descending unit numbers.

Debit

The Debit amount of a transaction will display in this column.

Credit

The Credit amount of a transaction will display in this column.

Actions Column


Quick access to certain functions are available under the Actions column.

 

IconDescription
Select to match the transaction.
Select to unmatch the transaction.
Select to create a new rule for this transaction.
Select to delete the transaction.

 

Transaction Types


The following transaction types can be input in Simple Fund 360:

How to record a Bank Statement


Transactions recorded as a bank statement will post a double sided entry to the Transaction List, with one side of the transaction recorded to the fund's bank account. 

Single sided bank statements cannot be added to the Transaction List in Simple Fund 360.

  1. From the Transaction List screen, select New Transaction. From the drop down list, select Bank Statement

  2. Input the date of the transaction and a reference number (Simple Fund 360 will automatically produce a reference number, but it is editable). You can include a description of the transaction in the Description box. 

  3. Select Expand to Upload Documents to present the Document drop box.



    Drag and drop files or select Browse Files to upload documents (up to 20MB).



    The document can be accessed by selecting the paper clip icon in the Transaction List. 



  4. Under the Account heading, select the bank account from the Select an account box. For Simple Fund 360 to automatically select this bank account by default when entering bank statement transactions, tick the Default Bank check box.


  5. Click on the next Select an account box. Begin typing and select the other account (for quick reference you can type the account name). If you are recording a split transaction (one or more sides of the transaction involves two or more accounts) select Add Line and select the additional account. 

  6. Input the amount of the transaction to the other account as either a Debit or Credit. The bank account fields will automatically post a corresponding entry (if you post a Debit amount to the other account, Simple Fund 360 will post a Credit to the bank for the same amount, and vice versa).
     
  7. After you have entered all information for the transaction, select Post to add the transaction and return to the Transaction List, or select Post & Add Another to add the transaction to the Transaction List, but remain on the Bank Statement screen. 

How to record a Journal


A Journal transaction will post a double sided entry to the Transaction List. The main difference between Bank Statement and Journal transactions is that a Bank Statement transaction requires one side of the transaction to involve a fund's bank account.

Single sided journal transactions cannot be added to the Transaction List in Simple Fund 360. 

  1. From the Transaction List screen, select New Transaction. From the drop down list, select Journal.

  2. Input the date of the transaction and a reference number (Simple Fund 360 will automatically produce a reference number, but it is editable). You can include a description of the transaction in the Description box. 

  3. Select Expand to Upload Documents to present the Document drop box.



    Drag and drop files or select Browse Files to upload documents (up to 20MB).



    The document can be accessed by selecting the paper clip icon in the Transaction List. 



  4. Under the Account heading, click on the Select an account check box and begin typing or select the accounts (for quick reference you can type the account name) to the transaction for each side.  If you are recording a split transaction (one or more sides of the transaction involves two or more accounts) select Add Line and select the additional account. 

  5. Input the amounts of the transaction in the fields below the Debit and Credit columns. 

  6. After you have entered all information for the transaction, select Post to add the transaction and to return to the Transaction List, or select Post & Add Another to add the transaction to the Transaction List, but remain on the Journal screen. 

Transaction Input Keyboard Shortcuts


Simple Fund 360 has its own shortcut keys should you prefer to use the keyboard rather than the mouse. Some common shortcut keys are as follows:

ShortcutAction
Ctrl + Shift + Z Create a new line item in the transaction screen
Ctrl + EnterPost a transaction
Ctrl + Shift + EnterPost current transaction and add another transaction
Ctrl + ShiftAdd to the list
EscCancel out of a new transaction without saving