The Chart of Accounts in SF360  


The chart of accounts is a list of all accounts used by a fund. It is used to further define particular classes of transactions. Each account in the chart of accounts will have its own unique account code and account name. The classes of transactions are further broken down into:

  • Income
  • Expenses
  • Member accounts
  • Assets
  • Investments
  • Liabilities
  • Clearing accounts

Navigation


From the Main Toolbar, go to Accounting.

Select Chart of accounts from the list.

The Global and Fund Chart of Accounts in SF360


The Global chart of accounts is the main set of accounts used in SF360. When you create a fund in SF360, the Global chart of accounts will be copied across to the new fund upon creation. This will then form the Fund chart of accounts.

To switch between the Global and Fund chart of accounts, select the desired view:

Global Chart of Accounts

Users can add a new or delete an existing account from the chart of accounts at the Global level. This account will be added or removed for all funds in SF360. Any changes made to an account that is global will apply to all Funds that share the account.

Fund Chart of Accounts:

They are unique accounts created for a specific fund. Users can add a new or remove an existing account at the fund level.

 

See the help on How to Add Accounts for more information on adding accounts in SF360. 

Screen Buttons and Filters


See the chart below for an explanation of the buttons on the chart of accounts screen. 

Screen Button
Explanation
Search

You can search for a specific account in the chart of accounts by typing the account code or name into the search field and selecting Search.


Add Account

Select Add Account and from the drop down menu that appears select BankInvestment or Other to add this type of account.

Alternatively, select Add to the left of the account code.

Select AccountSelect the check box to the left of the account code.
DeleteSelect Delete to remove any selected accounts.
ActivateSelect a deactivated account from the chart and reactivate it.
DeactivateSelect an activated account from the chart and deactivate it.
RefreshYou can select Refresh to reload the chart of accounts.
Global View

Select Global View to display all accounts in SF360.

Fund ViewSelect Fund View to display the chart of accounts for the fund you are currently logged in to.
Linked AccountsThis column will show which accounts have been linked to this account.
Next

Select Next to move to the next page of accounts in the chart of accounts.  

Screen FiltersExplanation
CodeSelect Code to filter the chart of accounts by the account codes (in order from lowest to highest or highest to lowest).
Tag As

Tag investments for advanced filtering under investment types:

  • Aus Shares
  • Inter Shares
  • Cash
  • Fixed Int Aus
  • Fixed Int Inter
  • Mortgages
  • Direct Prop
  • Listed Prop
  • Other
Account NameSelect Account Name to filter accounts by their name. 
Account Type

Select Account Type to filter the chart of accounts alphabetically (from A to Z or Z to A) or filter the chart by specific account types. The account types are:

  • Income
  • Income - Member
  • Expense
  • Expense - Member
  • Taxation/Allocation
  • Taxation/Allocation - Member
  • Member
  • Member - Reserve
  • Asset
  • Asset - bank
  • Investment
  • Liability
  • Unallocated

Filter the chart of accounts by one or more of these account types by selecting Apply Filter.

StatusSelect Status to filter the chart of accounts by account status (active or inactive accounts).
Fund

The Fund column will show how many funds the particular account is linked to. You can filter the chart of accounts by the following:

  • All (account is a Global account)
  • Attached (account is linked to a specific number of funds - select Attached to view the funds this account is used in)
  • None (account is not linked to any funds)

Account Classes


Account Class
Explanation

Normal

A directly postable account type used to set up individual accounts, such as individual income and expense accounts.
ControlAn account type used to group sub-accounts. For example, account 77600 Shares in Listed Companies (Australian) is used to group a fund's Australian share investments together (such as 77600/BHP and 77600/ANZ). You cannot post transactions directly to a Control account.
Sub AccountA directly postable account grouped under a Control account.

You can filter the chart of account classes by selecting the class in the top right-hand corner of your screen. 

Account Code Numbering and Account Code Range


In the SF360 chart of accounts, five digits are used for account codes. This is a change to the Simple Fund account coding structure which uses three digit account codes.

Refer to the table below for a comparison of the account code ranges between Simple Fund and SF360:

Account Type
Simple Fund Account Code Range
SF360 Account Code Range

Income

200 - 299

20000 - 29999

Expenses

300 - 499

30000 - 47999

Taxation/Allocation

485 - 499

48000 - 49999

Member Accounts

500 - 599

50000 - 59999

Other Assets

600 - 699

60000 - 69999

Investments

700 - 799

70000 - 79999

Liabilities

800 - 899

80000 - 89999

Suspense

999

90000 - 99999

Refer to the 1.3 Consolidation of Chart of Accounts help for a more detailed comparison of the account code ranges between Simple Fund and SF360.

How to add accounts


The following account types can be added in SF360. Select each type of account to learn more about them. 

Member accounts are created through the Members screen. Select Member Accounts for more information. 

How to delete an account


Before you can delete an account, you should not have any transaction posted to that account. You can either move those transactions to a clearing account temporarily or delete the transactions if you do not need them.

  1. Locate the account in the Chart of Accounts screen.
  2. Tick the checkbox next to the account or sub-account you wish to delete.
  3. The Delete icon will then display at the top.
  4. Click Delete to remove the account from the Chart of Accounts.